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Number of meets each swimmer has attened, based on the data I have.  All swimmers must swim in at least 4 meets to participate at Championships.  CLICK HERE TO SEE LIST

Packet of information sent out about championships

Metro Winter Swim League Championships at Boston University

Saturday, March 6, 2010

Please take the time to read through this information.  There are a few changes from last year.

If there are any questions on this document please ask me so we can make sure everyone is on the same page.

I will hire 4 Stroke and Turn Judges for each session.

I need a letter or certificate of insurance for this meet.  You can send that directly to BU or you can send it to me.  See info below

Morning Session – Swimmers age 10 and under only.

Swimmers are not allowed in the building before 7:30am so please tell them not get there much earlier than 7:30.  Anyone, swimmer or family members trying to enter the building before 7:30 will be asked to leave and not return (scratched from meet).  I do not want to sound harsh but even those who are disabled are not allowed in until 7:30.  BU is being gracious enough to let us in early,  I do not want them to renege on this next year.

7:30 AM - Swimmers arrive-doors open

8:00 AM - First teams warms up (see warm up schedule for what time each team warms up)

8:30 AM - Workers/Volunteers Meeting

8:30 AM – Scratches must be submitted by 8:30am

8:30 AM – Medley Relay Declarations are due by 8:30 AM

8:50 AM - Warm ups end everyone must clear the pool

9:00 AM – AM Session Starts

10:00 AM – Free Relay Declarations are due by 10:00 AM

AM Session must end by 1:00PM

BREAK – We must be out of the pool area between 1:00 and 3:00PM

Afternoon Session – Swimmers age 11 and older (10 and under may age up for relays but not individual events)

Swimmers are not allowed on the pool deck until 3:00pm.  They may arrive as early as 2:30 and wait in the stands.  There is plenty of time to get to the pool and get on the deck for warm ups.  Just like the morning session.  BU is being gracious enough to let us in early and I do not want them to renege on this next year.

2:30 PM - Swimmers arrive

3:15 PM - First teams warms up (see warm up schedule for what time each team warms up)

3:40 PM - Workers/Volunteers Meeting

3: 40 PM – Scratches must be submitted by 3:30pm

3:45 PM – Medley Relay Declarations are due by 3:30 PM

4:00 PM – Warm ups end and everyone must clear the pool

4:10 PM – PM Session Starts

5:00 PM – Free Relay Declarations are due by 5:00 PM

PM Session must end by 8:00pm

Warm up Lane and time Assignments

All swimmers must enter the water feet first for the first 2 minutes of each warm up period. 

For the morning session each team gets one lane for every 20 swimmers.  In the afternoon each team gets one lane for every 15 swimmers.  These are approximate numbers and are based on the team dues not those attending championships.

For the morning session each team gets one lane for roughly every 20 swimmers.  For the afternoon session each team gets one lane for roughly every 15 swimmers.

This is based on the overall team roster not the roster of swimmers attending championships.

There is one open lane for each time in the morning warm up session. This will be given to one of the teams in the water if needed.

 Parent Help at Championships

All parents should report to the office for the Parent Volunteer Meeting

·         Timers will be briefed by the Head Official

·         Stroke and Turn will be assisting the Officials we hire

o        Our parents will work with the Stroke and Turn Officials we hire to get DQ slips to the score table and to the coaches as quickly as possible.  I will have US DQ slips for the officials.  Please give a copy to your parents who will be helping so they are familiar with the slips.

·         Runners will bring Timer sheet to and from the Score table and the timers.  Runners will also post results in the upper lobby.

·         Meet Program – You will sell the meet programs.  About 15 -20 minutes after the meet you can give the remaining programs and money to the people selling t-shirts.

·         T-shirts – you will sell the league t-shirts and after the meet starts you will sell the Meet Program as well.

·         Meet Marshals are needed to keep the stairways open and restrict access to the pool deck to swimmers and workers only. You will have a lovely Florescent Orange or Florescent yellow vest to wear during your job.

·         Ribbon labelers will be responsible for attaching the correct labels to each ribbons and putting those ribbons in the correct team’s box.

·         BullPen help   -  These parents or coaches are need to help get their own swimmers into the bullpen when the swimmers from their team are called.

·         Parent Supervisors – each team needs to have at least one parent per every 25 swimmers on the deck with their team.  Help get kids ready to go to the bullpen, help keep control of your team and the area you are sitting in during the meet.

Parent Jobs at Championships

 K&B will be at the meet to sell various swim suits and other swimming equipment.

T-shirts – The league will sell t-shirts.  Short sleeve for $10 and Long sleeve for $15 (cash only)

Programs – The league will sell meet program for $2 (cash only)

Food – One of the teams from BU will sell food.   Food will be allowed in the stands and above the stands but only water is allowed on the deck.

Information for Championships (3/6/10)

1. I will send a copy of the events for each team to import into Team Manager

2. Line-ups must be submitted electronically as an EXPORT - MEET ENTRIES FILE by Sunday, February 28, 2010 at 4pm

3. I will send each team a copy of your meet line up by Monday Morning (3/1/10)

4. Swimmers may swim a maximum of 3 events, no more than 2 can be an individual event

   1. All individual swimmers and relays must have seed times.  Any swimmer or relay without a seedtime will be scratched from the meet!

   2. Unlike last year I would like names to be included in relay entries.  Any changes must be done by the relay declaration time (please see time line).

5. Any changes to this line up must be sent to me by 6pm on Tuesday, March 2^nd.  No changes will be allowed after 6pm.  There should not be a lot of errors.

6. All scratches are due by 8am Thursday, March 4^th.  The meet will be seeded at this time and we cannot reseed.  We still want any scratches but there will be holes where the scratched swimmers were located.

7. I will submit the Meet Programs by noon time on Thursday March 5^th to the printers.

8. You may submit up to two relays per event.  You must indicate which is your  “A” relay and which is your “B” relay.  Only the “A” relay will score.  Relays team, ether “A” or “B”, will get a place ribbon based on the place they finish.

9. If there are more than 10 relays for an event, the “B” relays will not be in the first heat.

10. Only swimmers are allowed on the deck.  Coaches and Parents/Volunteers/Workers will need ID’s.  ID’s packets of lanyards, ID and Sleeves will be given to each team about 1 week before the meet.  I will make arrangements to get the ID packets to each team. 

11. Please let your parents know that there is not a lot of room to view the meet.  Each swimmer should try to limit the number of family members/ friends to one or two at the most.  If everyone brings multiple family members then we will not be able to get everyone in the pool area.

12. There will be a workers/volunteers meeting at 8:30am and 3:40pm.  Anyone working the meet should attend their workers meeting, even if they are working later in the session.

13. All races will start off the starting block.  (Electronic timing will be used when possible)

14. The morning session will use the plunger to display the swimmers times on the scoreboard.  Official times will be taken in the following order:

    1. If we have two plungers we will take their average.

    2. The middle time of three manual watches

    3. The average of two manual watches

    4. One manual watch

15. The afternoon session will use the touch pads and scoreboard.  The official time will be taken in the following order:

    1. Touch pad

    2. Average of two Plunger (back up buttons)

    3. Single Plunger (back up button)

    4. Middle time of three Manual Watches

    5. Average of two Manual Watches

    6. Single Watch

16. The second and fourth swimmer of all 100-yard relays will start in the water.  (Reminder - feet may not leave the wall until the other swimmers touches the wall).

17. Any papers or banners that need to be put on the wall must be attached with painters tape.  They must be removed completely at the end of the meet.

18. We will be using flyovers during both sessions.

19. The ages for the medley relays are as follows.  For the 10 and under medley relay there must be two swimmers from the 8&under age group and two swimmers from the 9&10 age group (you are allowed to swim up athletes).  For the 11 and older medley relay you must have one 11+12, one 13+14, one 15-18 and one from any of the three age groups.  (You are allowed to swim up athletes)

20. We are now following US Rules for the backstroke turn.

21. Any swimmer committing a second false start will be disqualified.

There will be meet marshals who will control the access to the stairs.  Only parents/adults with ID badges and swimmers will be allowed on the deck.

The following are some of the rules for the BU pool.  Please make sure your families get a copy so they know the rules and can follow them.

AQUATIC CENTER GUIDELINES

These guidelines and regulations are designed for your safety, health, and comfort as mandated by the Commonwealth of Massachusetts Health Code and Boston University.

1. Swimmers must take a cleansing shower before entering the pool.

2. Any person with a skin disease, open sores, bandaged wounds, boils, inflamed eyes, discharging nasal or ear passages, or any communicable disease is prohibited from using the pool.  If you have a band-aid on a minor cut, dispose of it before entering the pool area.

3. No street shoes are allowed on the pool deck.  Regular swimsuits and swim caps are required attire for all swimmers. Goggles are recommended.

4. Chewing gum, food, or beverages in glass containers are not allowed in the pool area.  No smoking.

5. The University is not responsible for the loss or theft of personal belongings or money left in the pool or locker area. Day lockers are available in the pool hallway.

6. No spitting in or in any other way contaminating the pool, or its floors, walkways, aisles, or dressing rooms.

7. A lifeguard must be on duty in the chair before anyone may get in the water.

8. Please walk on the pool deck.  NO RUNNING.

9. All diving boards are closed during lap swim.

10. No swimming under or walking on the bulkhead.

11. Strollers are not allowed on the pool deck. An adult must directly supervise infants and children not swimming at all times.

12. No diapers allowed in the pool.  Children not toilet trained should wear “swim diapers.”

13. Language and behavior should be appropriate for a family oriented University setting.

Those who do not adhere to the above guidelines, or who fail to cooperate with the lifeguard staff may be asked to leave and may be denied the privilege of access into the Aquatic Center.

Letter of Insurance – each team is required to forward a letter of insurance to BU for this event.

Line 8 from our contract -

 The Renter shall take out and maintain, during the period of the facility rental, the following insurance: 1)  Commercial General Liability Insurance naming Trustees of Boston University as an additional insured, subject to a combined single limit of at least $1,000,000 of each occurrence of bodily injury and property damage. 2)  Worker’s Compensation Insurance is not required; however should the Renter have it they are obliged to provide evidence of insurance. Evidence of liability insurance is mandatory and shall be submitted on a Certificate of Insurance showing “occurrence” form policies with companies acceptable to the University. Such certificate shall show any special coverage provisions required and shall provide for 30 days notice of cancellation, material change or intent not to renew.

Please send letter of Insurance to Boston University Department of Physical Education, Recreation, and Dance at 915 Commonwealth Ave., Boston, Massachusetts 02215.  Attn Kathleen Nelson.